Positioning Properties for Success
By Scott Wolf, CEO
As winter comes to an end, March is the time when property managers begin preparing condominium communities for the busy spring and summer months ahead. Many of the most important maintenance programs and capital improvements occur during this season, and proactive planning plays a critical role in helping boards protect their properties and plan effectively.
At BRIGS, our management team works closely with condominium boards each spring to evaluate property conditions, identify priorities, and ensure communities are positioned for a successful year. Here are several key areas professional property management should be reviewing as spring approaches.
1. Assess Winter Impacts on the Property
New England winters can place significant stress on buildings and site infrastructure. A professional management team should conduct a thorough seasonal review of the property to identify any damage or maintenance needs caused by snow, ice, and freezing temperatures.
These inspections typically focus on:
Roofing systems and flashing
Gutters and drainage systems
Walkways, pavement, and parking areas
Exterior siding and trim
Decks, railings, and other common area structures
Early identification of issues allows managers to coordinate repairs before small problems become more costly.
2. Identify and Plan Capital Projects
Spring and summer are the primary construction seasons for condominium associations. Property managers play an important role in helping boards identify capital projects that may need to move forward during the year, such as roof replacement, paving, exterior repairs, or building envelope work.
Once projects are identified, the planning process becomes critical. At BRIGS, our in-house Project Management Team works alongside the property manager and the board to guide projects from early evaluation through completion. This includes coordinating with engineers and consultants, developing project scopes, assisting with bid solicitation, and overseeing construction to ensure work is completed properly.
This collaborative approach allows the property manager to remain focused on day-to-day community operations while experienced project professionals help guide complex capital improvements.
3. Review Drainage and Stormwater Systems
As snow melts and spring rains begin, drainage systems should be inspected to ensure they are functioning properly. Property managers should coordinate the cleaning and inspection of catch basins, storm drains, and roof drainage systems to prevent water accumulation or flooding.
Proper drainage management helps protect both the buildings and surrounding landscape from water-related damage.
4. Prepare the Community Grounds for the Season
Spring is also when landscape and grounds programs begin in earnest. Management teams should review landscaping contracts and confirm that vendors are prepared to address seasonal needs.
This may include:
Scheduling spring clean-ups
Inspecting irrigation systems
Identifying tree maintenance needs
Planning seasonal planting and improvements
Well-managed grounds contribute significantly to the overall appearance and value of a community.
5. Review Insurance and Risk Management Considerations
This is also an opportune time to review the association’s insurance coverage and confirm that the property is well-maintained and in good condition.
Insurance carriers are increasingly conducting site inspections due to rising premiums and heightened risk exposure. These inspections can lead to policy reviews, coverage adjustments, or even non-renewal if the building shows signs of neglect, deferred maintenance, or the need for capital improvements.
A property manager, working in collaboration with our projects department, can conduct a thorough site review and provide the board with recommendations to identify and mitigate potential risks. Additionally, our insurance director is available to assist boards with the following:
Determining whether a formal building valuation (appraisal) is needed
Evaluating deductibles to help secure more favorable premiums
Ensuring the association has appropriate and adequate coverage for current and future needs
Proactive attention to these areas helps protect the association’s assets, maintain insurability, and potentially reduce long-term insurance costs.
6. Communicate Seasonal Guidance to Residents
Spring often brings increased resident activity, including renovations, moves, and greater use of common areas. A proactive management team helps keep the community running smoothly by communicating seasonal reminders to residents regarding policies and procedures.
Clear communication helps prevent confusion and supports a well-managed community environment.
7. Provide Strategic Guidance to the Board
Perhaps most importantly, experienced property managers serve as advisors to the board. Through regular property inspections, operational reviews, and planning discussions, management helps boards understand maintenance priorities and make informed decisions for the community.
Preparing a community for the changing seasons requires coordination, experience, and a proactive management approach. With thoughtful planning and the support of specialized teams, condominium associations can address seasonal challenges while protecting the long-term health of their properties.
At BRIGS, our managers work alongside our project management and insurance professionals to provide boards with the expertise and support needed to keep their communities operating efficiently throughout the year.
